Once your proposal has been approved by the Publishing Committee and you have received a contract from us, you will be sent a copy of our author pack. This pack contains all of the guidelines and information you will need when preparing and submitting your book manuscript.
During the writing process, please get in touch if you no longer think you will be able to make the submission date agreed in your contract. We are happy to agree to an extension and it is better to let me know about any delay in plenty of time so we can factor it into our publishing planning. Do make sure that you stick to the terms outlined in your contract (for example, regarding the number of images to be included in the text, the word-count, etc).
When ready, please submit your final manuscript and accompanying documents via email or an online file-sharing service to your editorial contact.
The text of your book should be supplied in Word with separate, clearly labelled files for each chapter and front/end matter item (for example, contents page, list of figures, bibliography).
Please ensure you have followed the style guide that you have been supplied with.
If your book has illustrations, these should be supplied as separate files labelled with the figure number, and not embedded within the chapters. Please indicate in the chapters where the illustrations should be placed and ensure that you don’t exceed your contractually agreed number of illustrations for the book.
Halftones (e.g., photographs, paintings, any images formed of a continuous tone/shading) should be at a resolution of at least 300dpi at the size they will appear in the book to ensure they are good enough quality for print. They should be supplied as TIF or JPEG files.
Line diagrams (e.g., graphs, maps, anything containing text, line drawings, music examples) should be supplied as either EPS or PDF files. If you must supply them as TIF files, they should be at a resolution of 1200dpi at the size they will appear in the book or greater.
Authors/editors are responsible for clearing permissions to use any third-party material, including illustrations and text (lengthy quotations, excerpts from poetry etc.), and for covering any associated costs. A copy of the written permission from the copyright holder should be submitted with the manuscript. Please be aware that if your book is to be published open access, you will need to ensure that image permissions are cleared for open access use. If you have any questions about this, please do contact your editorial contact.
We would like to see your ideas for an image for the book cover, and your editorial contact will get in touch a few months before your manuscript is due for submission to request and discuss your suggestions. Design work on your book cover will begin prior to your book going into production and will be completed around 6 months before publication. You will receive a proof of the cover to review and comment on.
We can provide guidance and support you with image research, if required.
Once your final manuscript has been peer-reviewed, and checked and approved by our editorial team, it will be handed over for production.
The production process from this point takes approximately 6 months (although particularly complex projects can take longer than this):
- A copyeditor is assigned to your manuscript, and the copyediting stage takes 7–12 weeks. The copyeditor will correct grammatical and spelling errors, put the manuscript into house style, check for sense where necessary, and check any missing references or other issues.
- The copyedited manuscript will then be returned to authors/editors for review, and any queries raised by the copyeditor should be responded to then. Please note that this is not a proof stage – the manuscript will come back in Word, so any formatting in the manuscript will not be representative of the final layout. This will be your last chance to add any missing information before the pages are typeset.
- The finalised copyedited manuscript will be sent to the typesetter to be set to a specific template. The first-page proofs, i.e., the first typeset version of the book, will be produced by the typesetter. These will be sent back to the authors/editors for review, along with a professional proofreader.
- Corrections from the author/editor and proofreader will be collated and taken in by the typesetter and the second-page proofs will be produced.
- The index is compiled after receipt of second proofs to ensure that pagination does not change. Your production contact will provide useful documentation on how to compile an index and advise along the way if any queries arise. Authors are responsible for compiling their own indexes because they are best placed to do it, being the expert on the subject they have written about.
- The final files are produced, signed-off and sent to the printer as well as any other online distribution services (such as JSTOR) in order to reach a broad audience with your work.
- Your book will be published around a month after receipt of the files by the printer. Your editorial contact will confirm the final publication date with you well in advance.
You will be asked to complete a marketing form and submit it alongside your final manuscript. This will inform our marketing team’s promotion strategy for your book. We work closely with our authors to create tailored marketing plans for our books, which may include the following activities:
- Soliciting reviews in academic journals
- Promotion on social media
- Press releases and interviews
- Flyers and posters
- A book launch and associated publicity
- Detailed metadata to key channels for discoverability
- The creation of Advanced Information sheets for our sales partners
- Inclusion in our UoL Press catalogue
- Promotion on relevant key mailing lists
- (If published open access) Listing on key open access directories and platforms to ensure global dissemination and discoverability, including JSTOR, OAPEN and DOAB (Director of Open Access Books)