Proposal submission

Authors submit proposals via the relevant School of Advanced Study institute (see the Peer review section below for information on Institute series).

Peer review

School of Advanced Study books are peer reviewed, with a few exceptions, listed underneath the series information below. Different institutes and series have different peer review requirements, which are outlined on this page. For more information about any of these requirements, please contact the relevant institute.

In general, the peer review process works as follows. (Links to the peer review policies for individual series can be found under each institute heading.)

  1. Proposals are considered by the relevant editorial board, director or head of publications for each institute. If the proposal is of interest, at least two reviewers are asked if they would be willing to report on it. For proposals, we ask that reports be returned within a month; for manuscripts, reviewers are asked to report within two to three months. However, it can take longer than this due to the need to find suitable and available reviewers, and the length of the submission. The review process can therefore take anything up to six months. Please feel free to contact the institute for updates if necessary.

  2. The anonymised reports are sent to the authors or editors for their comments. If the reports are negative, or the institute decides not to contract the book, then the submission is declined for publication at this stage.

  3. Authors/editors then make any necessary revisions to their work and resubmit a final manuscript, which is then assessed by the editorial board/director/head of publications of the relevant institute, who take the final decision on whether to publish the book. At this stage contracts are issued and the manuscript is passed to the Publications production team.

Institute of Advanced Legal Studies

Institute of Classical Studies

Human Rights Consortium

Institute of Commonwealth Studies

See the institute site for more details.

Institute of English Studies

See the institute site for more details.

Institute of Historical Research

An initial assessment of the suitability of a proposal for the series will be carried out by the IHR’s editorial team, with further evaluation undertaken by the Publications Board. The most promising proposals will then be sent to external referees for peer review. The final decision about whether to recommend publication will be made by the Publications Board, in light of the referees’ reports.

It is highly unlikely that all papers delivered at a conference will be suitable for inclusion. It is, therefore, expected that editors will have exercised a degree of peer review before the submission of their proposal. Editors should have reviewed all the papers identified for inclusion in their volume and they should demonstrate the reason(s) for the selection of particular contributions over others.

This series is commissioned and edited by the Royal Historical Society. See here for information on the review process.

See the VCH website for more information on peer review.

Institute of Latin American Studies

Information on peer review is available here

Institute of Modern Languages Research

Warburg Institute

Exceptions to peer review

The following types of work are not peer reviewed:

File submission

Text should be supplied in Word with the placement of images clearly marked.

Images intended for print should be supplied as high resolution (300dpi or higher) .tif, .jpg, .eps or .psd files at the size at which they are to appear. Other formats may be acceptable but please check first.

Prior to submitting your manuscript, please ensure you have kept to the style guidelines for the series in which you are publishing. The managing editor will supply the style guide to you once your proposal has been accepted.

Permissions

Authors are responsible for clearing appropriate permissions to use any material they wish to include in their work, whether images or text. A copy of written permission from the copyright holder should be submitted with the manuscript. Please be aware that if your work is to be published open access you will need to ensure all image permissions are in place for this.

Production process

All titles – whether OA or non-OA – go through the same rigorous editorial and production process:

Manuscript is submitted via one of the institutes of the School of Advanced Study.

The manuscript is peer reviewed.

Manuscript is approved by the Institute’s editorial board or publishing committee and passed to the publications team.

Publications agreements (for editors and contributors) are issued and signed.

Once the final manuscript is received by SAS Publications, it is copyedited, which can take 8 to 10 weeks.

At this stage the cover artwork is created, and authors/editors are asked to complete a marketing form and to think ahead about how the title is promoted.

After copyediting the manuscript is typeset and the first proofs are compiled. These are sent to the author/editor along with any copyediting queries. Authors/editors then return the proofs with their corrections and answers to queries.

Meanwhile, the book is proofread. All changes are collated and a set of second proofs are generated and sent back to the author/editor.

Once there are no more changes a final set of proofs is produced in order for the editor/author to compile the index.

The final print-ready cover and interior files and the final full PDF edition are then created.

Most titles are printed on demand and it usually takes about three weeks after final sign-off before copies are delivered to our distributor. The OA edition is then published online. Epub and .mobi editions of the book are also created as required.

Marketing

Once you have submitted your manuscript you will be asked to complete a marketing brief. This will inform the promotion strategy for the book. This might include:

  • Soliciting reviews
  • Promotion on social media
  • Press releases and interviews
  • Flyers and posters
  • A book launch and associated publicity

Copyright and licensing

For OA publications the default license is CC-BY-NC-ND but authors can opt for a different Creative Commons license type if they prefer. See the full list on the Creative Commons website.

For non-OA publications authors generally retain copyright and grant the press an exclusive license to publish.

Archiving

All open access titles are archived in the School’s repository, SAS-Space.

Authors are free to archive their own work (final published version preferred) in their institutional repositories at any time if the work is published under a CC license. Please provide a citation to the published version, including a link to the publication on the publisher’s website.

For non-open access titles, archiving policies vary between institutes. In general authors are welcome to archive the final published version after an embargo period of 6 to 24 months. Please contact the institute or School of Advanced Study Publications for more information.

Open access policy

We are keen to publish as many titles as possible on an open access basis. This may mean green or gold open access publishing.

Gold open access

On payment of a fee (or on agreement with the relevant institute) titles can be published in open access and print formats simultaneously.

Green open access

If preferred, the book can be published in open access two years after the date of print publication. There is no charge for this.

Fees

Single-author titles:

Under 75,000 words £5,000 plus VAT

75,000-125,000 words £7,000 plus VAT

Over 125,000 words £8,500 plus VAT

These prices include copyediting but not indexing (this is usually done by the authors/editors but could be quoted for if necessary).

Waiver policy

As a not-for-profit university press, we want to publish work of the highest quality on an open access basis regardless of ability to pay. If you do not have access to funding to publish your work please do contact us to discuss options.